Set the tone
Make sure employees understand upfront what the meeting will entail. That way, they can be properly prepared going in. Meetings that are called without providing specifics on what will be discussed can be unproductive. Also, if the meeting is meant to be encouraging and forward thinking, make sure that is communicated and a positive tone is set. Otherwise, your team may experience anxiety that could have been avoided.
Keep it concise
It is valuable and necessary to touch base with your employees, but have a game plan for the meeting and stick to it. Getting off track and going on tangents will only take time away from important work that still needs to get accomplished. Having talking points is an excellent way to stay on target. If a time is set for the meeting to take place, stay within those perimeters to keep your team upbeat and motivated.
Stress the good
Not all meetings are fun and without critiques. But, that doesn’t mean they have to be negative. A strong leader spells out improvements that are expected, but does not dwell too long on mistakes. Instead, with any criticism, include a positive. For example, if a team member fell down in one area, address it, but talk more about ways to make things better. That way employees are not discouraged, but helped up and inspired.
End with compliments
You’ve touched on all your main points and the meeting is about over, but before you wrap up, leave your team with a few words of gratitude. Nothing motivates and positively influences an employee more than feeling appreciated.
